Helpful Information

What Do I Want To Do?

For more information on the below listed processes and procedures, please click on the tabs to the left for detailed information, or select an option from the drop-down menu below.

Click here to view a full page .pdf of the flowchart.


Following are sample questions you may have related to USF System Academic Planning. If you have a question that is not listed below, please contact System Academic Planning

+ What is System Academic Planning?

The ODS-System Academic Planning Office coordinates new academic programs, including degree program terminations and suspensions and the five-year master academic plan; administers the course proposal system; coordinates APAC meetings and facilitates SCNS course submissions. It is the central repository for system-level academic information, such as curriculum codes and the USF System degree inventory.


Curriculum-Related Questions

+ Currently is there a curriculum suspension in place?

Effective July 6, 2018, The USF System Academic Leadership Council (SALC) approved to temporarily suspend action on all proposed curricular additions and changes that are non-essential to USF consolidation, not required by accreditation, and/or not responsive to documented workforce needs. This includes all levels of curricular offerings as defined in USF System Regulation 3.038: (a) degree programs; (b) majors; (c) concentrations; (d) minors; (e) tracks, specializations, clusters; (f) certificates; and (g) degree designators. In addition, this temporary suspension applies to the development and revision of individual courses and internal collaborative degree options, such as accelerated bachelors/master’s degree programs and new concurrent degree programs. Please direct any questions to Cynthia Brown Hernandez (cynthiab@usf.edu), Associate Director, ODS-System Academic Planning

+ Is there a glossary of terms that defines degree programs, majors, minors, etc.?

Yes, the USF Curriculum Definitions webpage provides the definitions, examples and regulations associated with the terms.

+ How do I create a new degree program?

There are two stages to proposing a new degree program—pre-proposal and new degree proposal. Please contact System Academic Planning for further information.

+ What is the status of a pre-proposal or new degree proposal?

Please visit the degree proposal tracking page for the most current status of a proposal.

+ How do I terminate, suspend or change an existing CIP code associated with a degree program?

The above process flowchart provides the steps for actions on a CIP code.

+ What is the status of a degree program termination, suspension or change?

Please visit the CIP tracking page for the most current status.

+ Where do I find a list of current curriculum codes?

Please visit the Curriculum Codes webpage on the System Academic Planning website.

+ Where do I find USF’s degree inventory?

Please visit the USF System Degree Inventory webpage on the System Academic Planning website.

+ How do I make changes to an existing major?

The System Academic Planning website provides the process flowchart above that provides this information.

+ How do I propose a course and/or changes to a course?

A faculty member who wishes to propose a course may visit the course proposal system to propose a course. Click on the proposal dashboard icon or system login tab and login with your Net ID and password. Once you are in your dashboard, please choose the type of proposal you wish to create.

+ How do I know the status of my course proposal submission?

Please click on the course proposal tracking page to view the status of your course proposal.


Technical Questions

+ Who do I contact for technical support relative to the System Academic Planning website?

Please send an email message to the System Academics Webmaster. Please include information regarding the issue you are having and your contact information.

+ Why do I have to log in to view a page on the System Academic Planning website?

Much of the information contained on the System Academic Planning website is specific to the USF System or in the development stage and thus the need to log into the site.

+ What do I do if I do not have a USF Net ID but I would like to view something on the System Academic Planning website?

If you do not have a USF Net ID and would like to view a page on the System Academic Planning website, please contact System Academic Planning.

System Academics Email Pre-Proposal Steps Pre-Proposal Timeline Approval for Accountability Plan Follow New Degree Proposal Steps New Degree Proposal Timeline Concept Proposal System Academics Email Follow Institutional Curriculum Process Concept Proposal System Academics Email Follow Institutional Curriculum Process Major Name Change Form System Academics Email Follow Institutional Curriculum Process Follow Institutional Curriculum Process Terminate Degree Program Form System Academics Email System Academics Email Degree Suspension Form System Academics Email System Academics Email CIP Change Form System Academics Email System Academics Email Follow Institutional Curriculum Process